The Glasgow Kelvin Online Application Form
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Fair Processing Notice
In line with the Data Protection Act 1998 and associated Codes of Practice, the College, as Data Controller, is required to advise employees about the use of personal data or information, including sensitive personal information, which they are asked to provide. This information may be used during employment and post employment.
The Data Protection Act 1998 defines Personal Data as data that relates to a living individual who can be identified:
(a) from those data; or
(b) from those data and other information which is in the possession of, or likely to come into
the possession of, the data controller,
and includes any expression of opinion about the individual, and any indication of the intentions of the data controller or any other person in respect of the individual.
Personal data will therefore cover basic details such as name, address, telephone number, and date of birth.
Sensitive Personal Data
Certain data are classified under the Act as sensitive personal data, for example:
- racial or ethnic origin;
- religious or other beliefs of a similar nature;
- phsyical or mental health or condition;
- sexual life; and
- offences (including alleged offences).
How the College Uses Employee Information
The College will process, that means collect, store and use the information provided in a manner that is compatible with the Data Protection Act and the eight Data Principles. It will endeavour to keep information accurate and up-to-date and not keep it for longer than is necessary. In some instances the law sets the length of time information has to be kept, but in most cases the College will comply with its Document Retention Schedule.
The College’s aim is not to be intrusive, and it undertakes not to ask irrelevant or unnecessary questions. Moreover, the information provided will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
Why Does the College Need to Collect, Process and Store Personal Data?
The personal data and sensitive personal data provided on this form will be used solely for employment purposes. The College is committed to ensuring that the information collected and used is sufficient for the purposes required and does not constitute an invasion of privacy. The College is required to pass certain personal and sensitive personal data to the Scottish Funding Council in an aggregated form. The Scottish Funding Council will use this information in a further aggregated form to produce a sector report and to advise Scottish Ministers.
Glasgow Kelvin College is committed to equality and diversity in employment. In order to monitor the operation of its equality policies and schemes it is necessary to collect certain key information to be used solely for the purposes of monitoring. The information provided on this form is confidential to the staff of the Human Resources Section. The information relating to equalities is aggregated and published on an annual basis in the College’s Equality and Diversity Report, a copy of the Report is available on its website at www.glasgowkelvin.ac.uk